Committee of Adjustment Agendas & Minutes

Committee of Adjustment Meetings being held virtually starting September 2, 2020.

Due to COVID-19, Committee of Adjustment meetings will be held virtually beginning Wednesday, September 2, 2020. All Committee members, staff, applicants and delegations will participate remotely via teleconference.

 Applications that were scheduled to a hearing prior to the shutdown of the Township, will be scheduled first and all other applications will be assigned to a hearing date based on review completion date. Staff will be in touch with a scheduled hearing date and further instruction.

How do I participate if I have comments or concerns?

You can send your written comments (photos, plans, etc) regarding the application by e-mail (preferred) to with the subject line to read “Comments_Your Name_Application No._Address of the Property” OR by regular mail.

The mail drop box can also be used and is located at the Township's municipal office. Include your name, address, application number and address of the property for which you are providing comments.

To allow all Committee of Adjustment members the opportunity to review and consider your comments, please provide your written submissions to be received no later than noon the day before the hearing date. 

Pre-register as a delegation by contacting the Secretary-Treasurer by email  or telephone no later than 12 p.m. (noon) the day before the hearing date. You are encouraged to pre-register as a delegate as soon as possible to facilitate an orderly registration process.

All requests to delegate must contain a copy of your intended remarks which will be circulated to all members of Committee in advance as a backup should any technology issues occur. Pre-registered delegates will be provided with all applicable access codes and instructions to enter the electronic hearing. 

If you do not wish to participate, but would like to follow along, the hearing will be held live through teleconference. Instructions, links and phone numbers for joining the meeting will be posted on the Committee of Adjustment webpage at least the day prior to the scheduled meeting.

If you wish to be notified of the decision of the Committee of Adjustment in respect to this application, you must submit a written request to the Secretary-Treasurer. This will also entitle you to be advised of a possible Local Planning Appeal Tribunal Hearing. The Committee of Adjustment decision may be appealed to the Local Planning Appeal Tribunal by the applicant or another member of the public.

The applicant is advised that it is mandatory that either the applicant or an authorized agent of the applicant must be present at the hearing. 

The Committee of Adjustment meets one Wednesday a month at 6:00 pm., pending applications. 

All applications must be received by 3:00 P.M. on the submission date, and must be determined complete prior to being added to the next agenda. Applicants are encouraged to discuss their application with the Secretary-Treasurer for the Committee of Adjustment and submit their applications prior to the last submission day. The submission deadlines for Commitee of Adjustment 2020 Hearing Dates can be found on the Schedule of Meetings.

Please contact our Planning Administrator at 519-856-9596 ext. 112 or for more information about minor variances, the application process, or other matters related to the Committee of Adjustment.

2020 Meeting Dates for the Committee of Adjustment:

  • January 15, 2020
  • February 12, 2020
  • March 4, 2020
  • April 1, 2020 - CANCELLED
  • May 6, 2020 - CANCELLED
  • June 3, 2020 - CANCELLED
  • July 8, 2020 - CANCELLED
  • August 19, 2020 - CANCELLED
  • September 2, 2020 - 6:00 p.m via TELECONFERENCE
  • September 9, 2020 - 6:00 p.m. via TELECONFERENCE
  • October 7, 2020 - 2:00 p.m. via TELECONFERENCE
  • November 4, 2020 - 2:00 p.m. via TELECONFERENCE
  • December 2, 2020 - 2:00 p.m. via TELECONFERENCE
  • January 6, 2021
  • Febuary 10, 2021

Locations, dates and times of meetings may be subject to change. Schedule changes will be posted on the Township's website.